Privacy Policy

1. Introduction

HireScan ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our resume analysis service, including our website at hirescan.app (the "Service").

Please read this Privacy Policy carefully. By accessing or using our Service, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

We may collect the following types of information from you:

• Resume Content: The content of any resume PDF files you upload for analysis.
• Job Descriptions: Any job descriptions you provide for comparison with your resume.
• Contact Information: Information you provide when contacting us, including name and email address.
• Feedback: Information you provide when submitting feedback about our Service.

2.2 Information Collected Automatically

When you use our Service, we may automatically collect certain information, including:

• Usage Data: Information about how you interact with our Service, including pages visited and features used.
• Device Information: Information about the device you use to access our Service, including device type, operating system, and browser type.
• Log Data: Server logs, IP addresses, and cookie data.

3. How We Use Your Information

We may use the information we collect for various purposes, including to:

• Provide and maintain our Service, including processing your resume and generating analysis results.
• Improve and personalize your experience with our Service.
• Develop new features, products, and services.
• Communicate with you about our Service, including responding to your inquiries.
• Monitor the usage of our Service for technical administration and research purposes.
• Protect the security and integrity of our Service.
• Comply with legal obligations.

4. Data Retention

We retain the personal information we collect for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Resume files and analysis results are stored for 30 days after upload, after which they are automatically deleted from our systems. You can request deletion of your data at any time by contacting us.

5. How We Share Your Information

We may share your information in the following circumstances:

• Service Providers: We may share your information with third-party vendors, service providers, and contractors who perform services on our behalf, such as hosting providers and analytics services.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
• Business Transfers: If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.
• With Your Consent: We may share your information with third parties when we have your consent to do so.

We do not sell or rent your personal information to third parties for their marketing purposes without your explicit consent.

6. AI and Data Processing

Our Service uses artificial intelligence (AI) technologies, including models from HuggingFace, to analyze resume content and provide feedback. By using our Service, you acknowledge and consent to the processing of your resume data by our AI systems.

While we implement reasonable measures to protect your information during AI processing, you understand that no method of transmission or electronic storage is 100% secure.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access the personal information we hold about you.
• The right to request correction of inaccurate or incomplete information.
• The right to request deletion of your personal information.
• The right to object to or restrict certain processing of your personal information.
• The right to data portability.

To exercise these rights, please contact us at info@hirescan.app. We will respond to your request within a reasonable timeframe.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your activities on our website. Cookies are small data files placed on your device that help us improve our Service and your experience.

You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. However, if you disable or refuse cookies, some parts of our Service may not function properly.

9. Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

10. Children's Privacy

Our Service is not directed to children under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information without parental consent, please contact us, and we will take steps to remove such information.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this page. You are advised to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Email: info@hirescan.app
Address: Saint-Laurent, QC